Todoist Review (2025): Features, Pricing, Pros & Cons
Todoist is a cross-platform task manager that simplifies how individuals and teams capture, organize, and complete their tasks.
Built for speed, flexibility, and simplicity, Todoist is often the go-to productivity tool for professionals, students, freelancers, and anyone looking to better manage their time and responsibilities.
At its core, Todoist solves the chaos of scattered to-do lists, email follow-ups, and forgotten priorities. With a clean interface and smart features like natural language processing, recurring tasks, labels, filters, and collaborative projects, Todoist turns your ideas into organized actions.
Who Is Todoist For?
Todoist is ideal for:
- Busy professionals who juggle meetings, tasks, and deliverables
- Freelancers managing multiple clients and deadlines
- Students organizing homework, reading schedules, and assignments
- Teams looking for a shared space for lightweight task collaboration
- Productivity enthusiasts implementing GTD, PARA, or similar systems
Company Background
Todoist is developed and maintained by Doist, a globally distributed company founded in 2007 by Amir Salihefendić. What started as a personal side project soon evolved into one of the most popular task management tools in the world.
Headquartered in Palo Alto, California, with a fully remote team spanning over 30 countries, Doist is known for its focus on simplicity, async workflows, and long-term product thinking.
In addition to Todoist, Doist also built Twist, a team communication platform designed to reduce noise and improve focus.
Official Website: https://todoist.com
Key Features
Todoist offers a blend of lightweight usability and robust power features. Here’s a breakdown of what users get, grouped by functionality:
Task Management
| Feature | Description |
|---|---|
| Quick Add with NLP | Create tasks using natural language (e.g., “Call John at 4pm tomorrow”) |
| Recurring Tasks | Easily schedule repeating activities like weekly reports or daily habits |
| Priorities | Use 4 priority levels to visually emphasize what matters most |
| Sub-tasks | Break down big goals into actionable steps |
| Sections | Organize tasks within projects for added structure |
Project & Workflow Organization
| Feature | Description |
|---|---|
| Projects | Group tasks into projects, color-coded for visibility |
| Templates | Use built-in templates for meetings, goal setting, marketing plans, and more |
| Labels and Filters | Customize organization beyond folders—view tasks by context, urgency, or tags |
| Boards View | Visualize project progress with Kanban-style layout (available on paid plans) |
Collaboration & Sharing
| Feature | Description |
|---|---|
| Shared Projects | Invite collaborators to shared task lists and assign tasks |
| Comments | Discuss tasks via threaded comments, with file attachment support |
| Notifications | Real-time and email alerts for mentions, task completions, and due dates |
| Team Inbox | Available in Business plan for centralized communication and task review |
Productivity Insights
| Feature | Description |
|---|---|
| Karma System | Tracks your productivity streaks and gives visual feedback on progress |
| Activity History | View task completion logs, project edits, and collaboration actions |
| AI Task Assistant | (Pro/Business) Smart suggestions on task due dates, prioritization, and grouping |
Integrations
| Tool | Use Case |
|---|---|
| Google Calendar | Two-way sync between tasks and events |
| Outlook & Gmail | Turn emails into tasks with browser extensions |
| Zapier | Connect Todoist with 3000+ apps like Trello, Slack, Notion, Asana |
| Slack & Microsoft Teams | Create or assign tasks directly from team conversations |
| Voice Assistants | Works with Alexa, Siri, and Google Assistant for voice-added tasks |
User Interface and Experience (UI/UX)
Todoist is renowned for its beautiful simplicity. Here’s how it performs across user experience categories:
- Design & Layout: Clean, minimalist interface with thoughtful use of color and typography.
- Usability: Very easy to learn. Beginners can create and organize tasks in minutes.
- Mobile Apps: Full-featured apps on iOS and Android with offline sync, swipe gestures, and widgets.
- Desktop Apps: Available for macOS and Windows with identical functionality to the web app.
- Customization: Light/dark themes, color-coded projects, keyboard shortcuts, and filter pinning.
- Accessibility: Keyboard-friendly, screen reader support, and high-contrast options available.
Platforms Supported
| Platform | Supported | Notes |
|---|---|---|
| Web Browser | Yes | Full-featured, responsive UI |
| Windows | Yes | Native desktop app with offline mode |
| macOS | Yes | Full-featured native desktop app |
| Android | Yes | Widget support, offline sync |
| iOS | Yes | Siri support, deep integration |
| Chrome/Firefox Extensions | Yes | Add tasks directly from web pages |
| Offline Mode | Yes | Tasks sync when reconnected |
Todoist’s offline mode is robust on both mobile and desktop, which is essential for users who need reliability without constant connectivity.
Pricing (2025)
Todoist’s pricing is affordable and scales smoothly as users grow. Here are the latest plans:
| Plan | Price (Monthly/User) | Features |
|---|---|---|
| Free | $0 | 5 active projects, 5 collaborators per project, basic tasks, recurring tasks, 1-week activity log |
| Pro | $4 (billed annually) | 300 projects, 25 collaborators, reminders, labels, filters, themes, AI features |
| Business | $6 (billed annually) | 500 projects, 50 collaborators, team inbox, admin console, role management, priority support |
Free Trial: 14-day trial of Pro or Business available.
Student & Educator Discounts: Free Pro access for students and teachers.
Pros and Cons
Pros
- Cross-Platform Excellence: Works seamlessly across all major operating systems and browsers.
- Fast and Lightweight: No unnecessary clutter—just a clean task list with superpowers.
- Natural Language Input: Adding tasks is fast and intuitive.
- Smart Organization: Labels, filters, and boards make advanced sorting easy.
Cons
- Free Plan Is Limited: Serious users will need to upgrade to access filters, labels, and AI.
- No Built-In Time Tracking: Must integrate third-party tools like Toggl.
- No Native Calendar View: Relies on integrations like Google Calendar for scheduling.
Customer Support and Resources
| Channel | Availability |
|---|---|
| Email Support | Yes (priority for paid users) |
| Help Center | 24/7 access to articles and guides |
| Community Forum | Active community support |
| Webinars & Blog | Tutorials, productivity guides, templates |
| Onboarding Guides | Available in-app and on website |
| AI Onboarding Assistant | (Pro/Business) In-context suggestions for new users |
While there’s no live chat or phone support, Todoist’s documentation and community are reliable. Pro and Business users get faster email responses.
Real-World Use Cases
Freelancers
Track client deliverables, invoices, and marketing efforts across projects. Subtasks and deadlines keep everything on pace.
Students
Organize subjects, due dates, and exams into recurring tasks and semester-based projects.
Remote Teams
Share lightweight task lists across marketing, product, and content teams. Comment threads reduce dependency on email.
Creatives
Use labels for content status (e.g., “Draft,” “Published”) and filter views for editorial calendars.
User Reviews and Ratings
| Platform | Rating | Notes |
|---|---|---|
| G2 | 4.4/5 | Consistently praised for ease of use |
| Capterra | 4.6/5 | Users love its simplicity and flexibility |
| Trustpilot | 4.5/5 | High marks for productivity boost and reliability |
User Quote (G2):
“Todoist helps me organize my life and work without overwhelming me. It’s powerful yet simple, and that’s hard to find.” — Megan T., Content Strategist
Best Alternatives
| Alternative | Best For | How It Compares to Todoist |
|---|---|---|
| TickTick | Task + habit tracking | Includes Pomodoro timer and native calendar |
| Things 3 | Apple ecosystem users | Beautiful UI, but mac/iOS only |
| Microsoft To Do | Microsoft users | Free, but less powerful organization tools |
| Asana | Team project management | More features for large team workflows |
| Trello | Visual project tracking | Kanban-based, not great for rapid-entry tasks |
Summary
Todoist continues to be one of the most effective and elegant task management solutions in 2025. It blends speed and simplicity with just enough power to support complex workflows, all while staying beautifully usable across devices.
Its strengths lie in:
- Smart task capture and organization
- Cross-platform consistency
- Lightweight collaboration
- Affordable pricing for individuals and small teams
While it lacks some enterprise features like time tracking or built-in calendars, Todoist is a top-tier choice for anyone looking to organize their work and life with clarity.
Explore Todoist at todoist.com, or visit usefully.site to compare it with similar productivity tools and project managers.
Media
What is Todoist?
Getting Started with Todoist
